Bylaws of National Federation for Catholic Youth Ministry, Inc.
Committees of the Board
Section 7.1. Committees.
Each committee shall report to the full board for action and voting by the board at a duly called meeting of the board at which a quorum is present. In addition to the committees described below, the board may, from time to time, designate additional committees for such purposes, with such powers and duties, and for such duration as the board may prescribe. The committee members must be members of the board, and each committee shall include an executive committee member as liaison to the board.
Section 7.2. Selection.
Once a new board has been discerned at a regular meeting to begin their terms on the subsequent July 1, then at the next regular meeting of the board, by a process of discernment, the board shall select the committees. The term of a committee member who serves ex officio shall be coterminous with term of office, and for all others shall be two (2) years, renewable, and begin on July 1. No vendor to the Federation shall be eligible for committee service.
Section 7.3. Executive Committee.
The executive committee shall consist of eight (8) members of the board, including the chairperson, first vice chairperson, second vice chairperson, secretary, treasurer, episcopal advisor, and the board member representing the ministry networks. The executive director is an ex officio member of the executive committee without vote. The executive committee shall set the agenda for all board meetings. In addition, the executive committee shall have the following responsibilities for which it reports to the full board: selecting and reviewing the performance of the executive director; reviewing the mission, vision and values of the Federation from time to time; and engaging in strategic planning from time to time. The committee shall have the authority to act on behalf of the board between meetings of the board; provided, however, that the committee shall report to the full board at the next meeting of the board and shall remain subject to the authority of the board. In the event of any tie vote, the chairperson (and in the absence of the chairperson the first vice chairperson, and in the absence of the first vice chair person the second vice chairperson) shall cast an additional tie-breaking vote.
Section 7.4. Finance Advisory Committee.
The finance advisory committee shall consist of the treasurer and such additional members as the board shall appoint. The finance advisory committee shall counsel and support the board and the executive director with the budget and financial management of the Federation.
Section 7.5. Project Management Committee.
The project management committee of the board shall consist of five (5) to seven (7) members and shall include a member of the executive committee who shall be a liaison to the executive committee. The project management committee shall create various project teams and oversee and coordinate the work of those project teams.
Section 7.6. Membership Engagement Committee.
The membership engagement committee shall consist of four (4) to five (5) members as determined by the board and shall include a member of the executive committee who shall be a liaison to the executive committee. The committee shall oversee membership registration and facilitate regional connectivity including but not limited to communication with regions, new member management, annual member meeting oversight, troubleshoot ethical/code of conduct related to membership registration, and member benefits.
Section 7.7. Ministry Networks and Alliances Committee.
The ministry networks and alliances committee shall consist of four (4) to five (5) members as determined by the board and shall include a member of the executive committee who shall be its liaison to the executive committee. The committee shall oversee the Federation’s organizational relationships and foster collaboration among leadership networks.
Section 7.8. Action by Committees.
A majority of the voting committee members present shall constitute a quorum at any meeting of a committee. There shall be no voting by proxy for absent committee members. All committees shall report to the full board at the next meeting of the board and shall remain subject to the authority of the board. Meetings of each committee shall be called as necessary.